When a board of directors gathers it is crucial that the meeting run smoothly and that all issues are addressed. The following procedure for a board meeting is a helpful guideline to ensure that the meeting is conducted according to plan and that all the crucial points are addressed.
The chair opens the meeting by welcoming any guests or members who are new and then addressing any formal or personal concerns. A formal introduction of the board follows and the officers are introduced.
Often, the board will receive large amounts of information between meetings in the form of committee reports and correspondence. Chairs should allow time to be spent on this during the meeting but it is vital to ensure that this does not distract from the discussion of the most pressing issues.
Once the board has discussed the past’s performance and its related successes and hurdles it will proceed to discuss future strategies. This includes brainstorming ideas to help the company grow, develop and increase its market share in various departments. The board will then discuss about the best way to implement these strategies and come up with action items for the management team in order to do so.
The board typically discusses any new business item that has been submitted to the meeting by board members or the executive management. The board will also look over any old business that hasn’t been resolved. The chair will then call the meeting to adjourn.